Privacy
About this privacy statement
The School Curriculum and Standards Authority (the Authority) is committed to protecting your privacy and the confidentiality of your personal information. This privacy statement outlines how we collect, use, and disclose information gathered through our publicly accessible website, scsa.wa.edu.au.
The scsa.wa.edu.au website hosts several subdomains, including, but not limited to, a student portal and an examination casual portal, each designed for specific purposes that differ from our publicly accessible website. Access to these subdomains is restricted to authorised stakeholders, and the type of information collected during visits may vary based on the unique business needs of each subdomain. These subdomains are subject to this privacy statement and may require additional privacy collection notices, according to the Authority’s Privacy Collection Notice Procedures, when personal information is collected for a specific purpose. The Authority will provide these notices if necessary.
This privacy statement should be read in conjunction with the Authority’s Privacy Policy and Privacy Policy Principles, which provide further details on how we manage personal information that we collect and hold in accordance with relevant privacy laws.
- subscription to our newsletter, e.g. Kto6 Circular or 7to12 Circular
- copy of results requests
- requests to change the academic year Pre-primary to Year 10
- Freedom of Information (FOI) requests.
- your server address (IP address)
- your top-level domain name (e.g., ‘.com’, ‘.au’, ‘.gov’)
- the date and the time of your visit to the website
- the pages you accessed and documents you downloaded
- the previous website you visited
- the type of browser you are using
- the devices and operating systems you used to access our website.
Personal information
You can visit the scsa.wa.edu.au website anonymously without disclosing your personal information. However, certain functions on the website may require you to provide personal information, depending on your specific request. This may include, but is not limited to:
In such circumstances, you are not obligated to share your personal information unless you choose to do so, and it is necessary for us to provide you with a particular service. The types of personal information we may collect to provide you with a particular service include, but are not limited to, your name, address, telephone or mobile number, email address, or professional qualifications.
Website visit data
Some technical information is collected about your visit to the scsa.wa.edu.au website, including:
Request to provide information
We will clearly inform you when you visit the scsa.wa.edu.au website if we need to collect your personal information to provide a particular service. Our privacy collection notice will outline the primary purpose for collecting this information and any secondary purposes for which we will seek your consent. The details may vary depending on the service you request and your level of involvement or interest. For example, an FOI request may require you to provide different types of personal information compared to when you subscribe to our circular/s.
Providing the requested information is voluntary. However, if you choose not to provide it, we may not be able to respond to your request or offer the service you are seeking.
Automatic collection of information using website cookies
Certain statistical information about your interactions with our scsa.wa.edu.au website is collected. We use ‘cookies’ to gather this data. A ‘cookie’ is a small data file shared between our web server and your computer’s browser.
If you do not want cookies stored on your computer, you can disable them in your web browser. If you choose to turn off cookies, some features on our website may not function properly, and your ability to browse, read and download information may be limited. Please contact us if you require access to our services through alternative means.
Automatic collection of information by third parties
We use third-party online tools, such as Google Analytics, to gather non-identifiable information about visitors to our website. Refer to the How we use and disclose information section below to understand how we handle and disclose web analytics data.
When you browse and use the Authority’s social media pages, such as our Facebook or LinkedIn, you are accessing an external site and are subject to its privacy policies and practices. We do not have control over how these sites are managed, and neither endorse nor take responsibility for any views expressed by third parties on these platforms.
We record all information posted on our social media pages and use it to manage the pages, maintain records, consider and respond to comments, and run campaigns. No attempt will be made to further identify social media subscribers, except where required and authorised by or under law.
To find out more about how those social media platforms handle your personal information, please review their privacy policies.
- to process the transaction you requested and provide you with our service
- to respond to your feedback, questions or concerns.
- how many visits we get to our website
- which countries are represented by users
- how many times a particular page has been downloaded
- how long visitors tend to stay on the page
- how visitors came to our website, whether directly or indirectly via a search engine.
Use of personal information
The personal information you submit to us through the scsa.wa.edu.au website will be used for the primary purpose for which it was collected, for example:
We may also use your personal information for a secondary purpose if you have given us consent for that use or disclosure, or if it is required or permitted by or under law, such as under the Criminal Investigation Act 2006, or by a court or tribunal order.
For details on how we use and disclose personal information we collect, refer to our Privacy Policy and Privacy Policy Principles.
Use of the web analytics data
We utilise the Google Analytics web service to analyse website usage trends using site statistics. This use enables us to enhance our website’s performance and management, as well as monitor for potential cyber security threats. For those reasons, we are interested in:
We do not take responsibility for the content, policy or practices of websites operated by third parties that are hyperlinked to or from the scsa.wa.edu.au website; for example, wa.gov.au. When you follow a link to another website from scsa.wa.edu.au, we recommend that you read and consider the privacy statement or policy of that website to understand how it handles your information.
We take all reasonable steps to protect your information from misuse, loss, unauthorised access, modification, and disclosure, in accordance with our internal Cyber Security Policy, which aligns with the Australian Cyber Security Centre (ACSC) Essential Eight requirements and other privacy laws.
The management of our electronic and physical records, including their access, storage, and disposal, aligns with the State Records Act 2000, the State Records Principles and Standards 2002 and the relevant internal record-keeping policies and procedures.
Access to and correction of personal information
A person or their authorised representative/s can access their personal information held by the Authority by submitting a written request. This can be done informally or through lodging an FOI request, under the Freedom of Information Act 1992. Our Public Information Statement provides detailed procedures on how to lodge the FOI request via FOI@scsa.wa.edu.au.
If you have any feedback, questions, or concerns about your privacy or this privacy statement, contact our Information Governance team at privacy@scsa.wa.edu.au.
Alternatively, you can contact the Office of the Information Commissioner of Western Australia (OIC WA) by emailing info@oic.wa.gov.au or visit their website at wa.gov.au.
We respect individuals’ rights to remain anonymous or use a pseudonym when engaging with us, provided it is lawful and practical to do so.